What is MacroModus?
MacroModus efficiently changes the way your real estate office approaches and solves day-to-day processes from custom-built, thorough on-boarding through off-boarding of agents, staff, assistants, referral agents and more, license tracking, compliance issues, automatic notices via text and email and so much more. Anything short of using MacroModus is simply wasting time and money. MacroModus stands alone.
Our automation and centralization capabilities save copious amounts of time and money throughout the year. MacroModus inherently makes your office far more compliant and frees your staff to focus more on the needs of your agents. MacroModus enables your office to accomplish so much more with so much less.
MacroModus not only handles logistics and “paperwork” for on-boarding and off-boarding of all types, it is a powerhouse for auto-tracking and controlling everything from license tracking, ICA updates, new policies and guidelines, any kind of document or information renewal, 1099 info updates to “party” texts for birthdays, office anniversaries. You name it!
Think of MacroModus as the perfect assistant who not only handles the important and obvious office processes but also helps manage and complete so many of the “off-radar” things that you know you should be accomplishing but no staff can reasonably perform or maintain.
MacroModus is continually developing with direct and constant input from the people who use the system on a daily basis. MacroModus is custom built for your office needs based on experiential “Best Practices” – and to make it even better, we do all the work for you!
“Through Macromodus you begin to quickly see just how much time your office was wasting and how much was not getting done in so many areas. Macromodus has helped us keep capping agents longer and has helped us a ton with compliance. Thank you!”
“…you just thought you had your internal processes figured out. Properly using Macromodus changes everything.”
Powerful, systematic approaches to helping make your office more profitable.
MacroModus Quick View Video
Controlled File Folders for Multiple Applications
File folders are custom designed for many different applications obviously including on-boarding, off-boarding File folders gather and organize all the data you need for a particular setup and dynamically build perfect forms where needed and store it all for immediate and future use.
Other file folder applications include:
- Quick-Links for a non-login method of continuing compliance
- External Document Tracking
- Team Changes
- Office / Cubicle Rental Control
- Transfer Forms
- Local Board / MLS forms
- Automated Renewal Packages
- …Whatever you need
Custom, intelligent checklists for all appropriate staff create accountability and efficiency. MacroModus even sends custom, single click emails with whatever data and attachment you need – it can even add new contact info to many third party applications such as BombBomb, Mailchimp, Constant Contact and Google Contacts, KW Command and more.
“Our on-boarding and off-boarding is completely accurate and so much faster and easier to manage. We’ve noticed that when we have staff turn-over it is so much easier to get the new folks up to speed with what is happening and what they need to do.”
Auto-Tracking Compliance / Quick Links / Updates and Tasks
Auto-tracking for Updates and Compliance
Auto-tracking agent updates is a huge deal. In virtually every brokerage there are many updates that should be made, but are simply too time-consuming for staff to manage.
Suppose you need a new Independent Contractor Agreements (anything you need) updated or renewed that every active agent must acknowledge – MacroModus will automate:
- Getting the file to the agent
- Instantly know if they have done it
- Follow-up auto-reminders sent to the agent
- Send to other third parties for signatures and needed actions
- Instantly archive upon receipt
Using branded texting and email, MacroModus Quick-Links provide secure, no login agent access directly to your update. A couple of clicks and your agent is done and their update is archived. MacroModus tracks it all and reminds those tardy agents with text and email follow ups!
Auto-tracking for Staff Checklists
One of the keys to successful on-boarding, off-boarding and a slew of other things staff has to handle is making sure needed tasks get completed as quickly as possible. Sometimes tasks can be legitimately held up which slow’s down “system flow” and that is not good.
Task auto-tracking ends this problem by allowing staff to mark complete what is, or will be be done very quickly or choose to “track” specific task items. With this strategy, the overall process continues yet these “remaining” items are auto-tracked – system reminders can even be sent to remind individuals they need to take actions, etc. Simply and properly using “tracking” prevents anything from slipping through the cracks and helps ensure they get done faster.
Once again, your staff does much more with much less time and effort! It’s all good!
Offices consistently report agent update completion rates over 90% more effective using MacroModus “Quick Links” than anything else!
“With a great deal less effort, our office is much more compliant. The quick links feature makes is so easy for our agents to update ICA’s, addendum’s or anything else we need them to do. It even reminds them if they don’t and tracks the entire process.”
Text / Email Automation
Notify almost anyone about anything!
Over the course of a year there are dozens of important communications and updates that need to occur. Whether these notices need to go to agents, staff or vendors prior to an event, the day an event or even after a date as reminders, whoever and whatever, MacroModus automates is for you!
- Birthday Notices – “party” text to agent
- Office anniversaries – “party” text to agent
- Declined credit cards
- Expiring credit cards
- Past due office bills
- License Expiration pre-notice and tracking
- E & O Insurance
- Auto insurance rider
- Renewals of all types – agents, vendors, etc.
- …more and more
If you choose, you can have MacroModus send all emails via an email address at your domain – literally from you. This greatly increases open / response rates
To free up time and increase accuracy, MacroModus can even auto-add agent data to many different platforms such as:
- Google Contacts
- Constant Contact
- BombBomb
- Mailchimp
- Outlook 365
“The automated features, such as retention followup reminders, birthday and anniversary greetings and license expiration reminders, save a lot of time and are great leverage for my position. This program is about SO much more than paperless onboarding.”
Purposeful Agent Retention
In so many ways, keeping producing agents longer is more important than recruiting.
You rightfully invest so much time and money into recruiting and training agents, it would be great if they stayed with your brokerage their entire career, but we all know this is not realistic. However, keeping more of your agents, longer is totally possible.
Successful office retention plans can be boiled down to a handful of issues that cause your office the most trouble.
- Most office retention plans are simply agent “marketing” plans – targeted, purposeful retention efforts infinitely outweigh stagnant marketing efforts. Telling an agent happy birthday is not going to help them stay longer.
- HARD COSTS of organizing successful retention – the shear time and difficulty in continually scheduling and tracking who contacts what agents, how often they are called, what are the results of those contacts is thoroughly counterproductive.
- Resources to implement successful retention – MacroModus automation and processes free up staff time so more energy can be invested in your agents, where it belongs.
- Every agent who leaves earlier than they would or should have is simply money wasted
MacroModus retention gives you what you actually need and can handle to develop true retention plans for maximum effectiveness. Too many functions and options simply take away from the true task at hand.
Scheduling Private Tours
The only way to fully understand what MacroModus will do for your staff and office is to see and experience a live application. We will take you on a private tour where you can ask questions and explore solutions to your specific needs.
The truth is, all brokerages share a great deal of the same issues and we build proven solutions into your offices setup from the very start. As you quickly become familiar with the system over the first few weeks, you will discover what we need to customize for you. We do all the heavy lifting. Before you know it, you have a powerful internal system built just for you!
Contact us today to setup your private tour:
Email: info@macromodus.com
Direct: 972-672-6277
System Maintenance
System setup and maintenance is handled by us! Your office has no business having to learn how to maintain yet another system. Simply provide us with all changes and updates and we make it happen within 24 hours or the next business day.
Once MacroModus is quickly tuned for your office needs, changes are rare but we are always here for you.
The perfect Employee!
Testimonials
“MacroModus not only does a ton of primary tasks we need done, it automatically fills in all the holes for all things we should be doing but can’t keep up with.”
“The automated features, such as retention followup reminders, birthday and anniversary greetings and license expiration reminders, save a lot of time and are great leverage for my position. This program is about so much more than paperless onboarding.”
“It scares me to think just how “unorganized” we were before implementing Macromodus”
“You only thought you had things under control, until you found out how much you didn’t have under control.”
“We’ve gotten rid of many spreadsheets, we don’t have to run near as many reports…instead we get to spend more time on things that matter to agents.”
“…the system continues to grow with new useful features. Once we start using one feature, we see how it leads to another. If you’re not using Macromodus, you’re not paying attention.”
“With a whole lot less effort, our office is much more compliant. The quick links feature makes is so easy for our agents to update ICA’s, addendum’s or anything else we need them to do. It even reminds them if they don’t and tracks the entire process.”
“Our on-boarding and off-boarding is completely accurate and so much faster and easier to manage. We’ve noticed that when we have staff turn-over it is so much easier to get the new folks up to speed with what is happening and what they need to do.”
“It’s wonderful, we’ve been able to eliminate or automate so many tasks in our office. Macromodus helped us smooth out so many parts of our daily work. I’m able to get more done and spend more time with our agents!”
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